26-024 Reporting Requirements for Cal/OSHA
Department Notice
This document is not an official representation of the published policy. To access the official signed policy, please submit a request through our Public Records Request Portal.
State law requires every employer to report by telephone or email to the nearest Cal/OSHA District Office any serious injury and illness, or death, of an employee occurring in a place of employment or in connection with any employment. This report must be made "as soon as possible" and, in all cases, within 8 hours of occurrence.
"Serious injury or illness" means any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing, or in which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement.
Notification is also required anytime an employee is transported by ambulance, regardless of whether or not the employee is admitted to the hospital.
In the event of a serious injury/illness or death, a supervisor shall notify the [Redacted] or by email at [Redacted]Leaving a voicemail is acceptable. Information should include:
- The injured employee's name, date, location, and time of injury.
- Explain the nature of injury and if the employee went to the hospital (identify hospital).
- Give the OSHA representative your name and tell them they may contact the Medical Liaison unit at [Redacted] for follow-up.
Next, the supervisor shall send an email to [Redacted] to document that Cal/OSHA has been notified within the 8-hour window. The email shall detail the date and time that Cal/OSHA was notified and the name of the Cal/OSHA representative contacted.
An incident report is not necessary for reporting requirements unless a crime has been committed. However, if a member chooses to document the incident, the narrative should document when Cal/OSHA was notified and the name of the Cal/OSHA representative taking the report or if the information was communicated via voicemail.
Notification is not required for any injury or illness or death caused by an accident on a public street or highway, nor is it required for a member of the public who may be injured or who may experience a medical emergency at an SFPD facility or while in SFPD custody.
Members assigned to the Airport Bureau shall notify the San Mateo/Foster City Cal/OSHA Office 24 hours a day at [Redacted].
/s/
DERRICK J. LEW
Chief of Police