Newsletter Requirements

Bureau Order

This document is not an official representation of the published policy. To access the official signed policy, please submit a request through our Public Records Request Portal.

20-02
Published: 
Issued to
District Station Captains
Issued by
Deputy Chief Greg McEachern

Purpose

The purpose of this order is to establish a standard format for the District Station's Newsletters.

Procedures

Every District Station shall produce a weekly newsletter that is standardized and consistent in terms of content and order. The newsletter should not be more than 25 pages and should not contain any clip art. A copy of the newsletter should be accessible through each District Station's webpage. Links to all newsletters should be available on the SFPD main website.

Every Newsletter shall contain the following elements:

The first page (cover) of the Newsletter content:

  • Station logo, SFPD logo, and or Station Picture
  • Captain's Message
  • Information on Upcoming Station Community Meetings
  • Link to Chief's message

The second page of the Newsletter content:

  • Officer of the month
  • Citizen of the month

The following items will vary in length due to content. These items are required in order, but the number of pages will vary.

  • Definition of Suspicious Activity
  • Definition of Community Policing
  • Definition of Crimes
  • Community Engagement, Events, Projects, Flyers
  • List of Part I and Part II crimes
  • Plan to address crime including any tips from the community
  • Map of Part I and Part II crimes
  • Comparisons of bi-annual crime maps (1st week of January and 1st week of June)
  • Notable Arrests/Incidents of notes
  • Monthly comparison of crimes (Provided only in the last week of the month)
  • Summaries of Supreme Court case laws relevant to policing will be released every 3 months (First week of January, April, July, and October). Contact Risk Management for relevant updates.
  • Relevant Department Press Releases
  • Advertisements for Police Programs. These can be rotated in an out on a weekly basis involving: ALERT, PAL, Recruitment, Community Police Academy, Reserves, and PAL Cadet Programs.
  • Feedback provided by the Community on crime or events
  • CPAB - project updates will be included on a monthly basis (1st week of the month) 
  • Stations' Vision and Values reflective of the Department's Vision and Values
  • Station contact sheet.

Accountability and Review

The Community Engagement Division will be responsible for conducting quarterly audits and review of each District Stations webpage for posting of newsletters, newsletter content, and order.